Thursday, September 12, 2013

Senior Administrative Assistant

Performance Objectives

• Review requests for time on executive’s calendar, make assessments about availability, and schedule appointments accordingly. Ensure efficient use of executive’s time in the office.

• Make arrangements to pull management team meetings together and facilitate the collection of deliverable on action items.

• Prepare meeting agendas, reports, and other documents/materials to support the successful operation of the department.

• Manage incoming phone calls and email messages, review against priorities, and route for response/resolution. Provide reminders as necessary.

• Handle the coordination of significant department events, attending to logistics details (food, travel, meeting room reservations, invitations, etc.)

• Make routine travel arrangements and process expense reports for executive’s travel using Concur or other applicable systems.

• Attend to requests on behalf of executive, including but not limited to time off approval submissions, systems access changes, and invoice processing.

• Order equipment and supplies for the department as necessary

• Provide assistance/back up as necessary to administrative support team members throughout the department.

The Ideal Candidate Should Have

• Five or more years experience supporting an executive in a large corporation

• Experience interfacing with senior levels of an organization and delivering in a multi-tasking environment

• Ability to develop strong knowledge of company policies and procedures and serve as a department resource

• Ability to proactively assess support needs and deliver solutions without prompting

• Solid systems navigations skills for online administrative tools (e.g. Concur, Ariba, and Service Now)

• Intermediate to advanced skill in Microsoft applications (Excel, Word, PowerPoint, and Outlook)

American International Group, Inc. (AIG) is a leading international insurance organization serving customers in more than 130 countries and jurisdictions. AIG companies serve commercial, institutional, and individual customers through one of the most extensive worldwide property-casualty networks of any insurer. In addition, AIG companies are leading providers of life insurance and retirement services in the United States.

AIG Property Casualty is a global market leader, one of the few truly global property casualty franchises.

AIG Life and Retirement is one of the largest life insurance organizations in the U.S., and provides protection, investment and income solutions needed for financial and retirement security.

United Guaranty Corporation is the marketplace leader in mortgage insurance in the U.S.

Additional information about AIG can be found at | YouTube: | Twitter: @AIG_LatestNews | LinkedIn:

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