Administrative Assistant

*Candidates cannot begin an assignment without successful completion of drug and background screenings

*One year contract assignment in Universal City, CA

Provide daily communication, basic clerical duties, and general administrative support. Insure that pertinent operational information is conveyed within the department and to other departments as necessary. Answer heavy telephones, give information and take messages. Provide timely operational information to managers and employees. • Administer and effectively manage TV output, volume & package deals for a number of designated territories. • Provide availability lists to sales or directly to TV clients, per contractual obligations within our long term TV license agreements and per ad hoc requests from sales. • Establish direct relationships with TV clients & assist them with queries/needs that arise. • Send legally binding notices (“product inclusion & product selections letters”) to clients per contractual obligations. Ensure all contractual obligations and deadlines are met. • Research rights and confirm eligibility of product for inclusion into TV deals. • Create, tailor and track product offer lists and TV availability grids for theatrical and non theatrical feature product. • Input and track EST & VOD licenses using SAFE database (or new systems as they become available), price product, process deals internally and obtain deal approvals. • Liaise with home video and international

3-5 Years Strong telephone etiquette, communications and organizational skills. Team player with exceptional interpersonal skills. Working knowledge of Microsoft Excel and Word. Purpose The Sales Administrator is responsible for managing and administering a number of TV deals in EST (Electronic Sell-Through) and VOD (Video On Demand) for a number of designated territories and providing sales administration support to International Sales Team. Key Responsibilities • Administer and effectively manage TV output, volume & package deals for a number of designated territories. • Provide availability lists to sales or directly to TV clients, per contractual obligations within our long term TV license agreements and per ad hoc requests from sales. • Establish direct relationships with TV clients & assist them with queries/needs that arise. • Send legally binding notices (“product inclusion & product selections letters”) to clients per contractual obligations. Ensure all contractual obligations and deadlines are met. • Research rights and confirm eligibility of product for inclusion into TV deals. • Create, tailor and track product offer lists and TV availability grids for theatrical and non theatrical feature product. • Input and track EST & VOD licenses using SAFE database (or new systems as they become available), price product, process deals internally and obtain deal approvals. • Liaise with home video and international theatrical divisions regarding dating and local acquisitions • Work closely with Distribution to ensure timely delivery of product and ensure coordination between Sales, Finance and Distribution on permissible shipping dates for new sales. • Create annual sales projections for long term deals based on the eligibility criteria of each deal and the schedule of each territory, to support financial projections. Additional Responsibilities • Liaise internally with Legal, Finance and Marketing. • Assist in the Sales budgeting process/financial forecasts by media and territory • Track production budgets/negative costs/box office figures/admission figures/number of prints/air dates etc of theatrical or television product per contractual requirements. • Assist on ad hoc projects and perform other related duties as requested by Management and provide support to sales administration colleagues. Required Skills • Demonstrated computer literacy (excellent excel skills – use of Macros etc) • Ability to read and interpret legal agreements/documents • Excellent attention to detail and organizational skills required • Demonstrated ability to communicate clearly and professionally with both internal and external clients/customers Preferred Skills • Must work effectively under own initiative • Understanding of avails and product windowing • Team player willing to be flexible and responsive to the business/department needs • Proactive individual who contributes to the smooth running and efficiency of the department

*Pay rate is $18.00/hour

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