Monday, October 14, 2013

Lead Office Services Associate

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Williams Lea is a hotspot for new opportunities. We are a rapidly growing global leader in the provision of outsourced corporate information solutions. We are excited to be expanding our talented team and are looking for eager, devoted individuals for a variety of permanent positions.

Each day we transform the way organizations create, communicate and exchange their printed and electronic information. Our clients include top ten U.S. investment banks and many of the country's foremost law firms. We also work in partnership with some of the world's leading organizations in telecommunications, pharmaceuticals, energy, automotive, publishing, retail, and financial and professional services.

Our employees enjoy excellent benefits, competitive pay, training, recognition, career advancement, and the chance to work on-site with some of the most dynamic companies in the world. Please read more about this unique opportunity below.

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The Office Services Associate is a member of the on-site Williams Lea team delivering exceptional customer service at our client locations. Responsibilities include mail distribution, copy services, hospitality and conference room set-up, reception assistance and other general office duties as needed.

Job Responsibilities :

  • Process high volumes of incoming and outgoing mail. Deliver mail and packages throughout the client location, following applicable distribution procedures.

  • Complete large numbers of reprographics requests according to job ticket instructions.

  • Bind, cut, and/or assemble reprographics jobs as necessary.

  • Load copiers with paper and toner as needed.

  • Set-up conference rooms including audio/visual equipment, furniture configuration, and food/beverages as needed.

  • Assist with reception coverage, including managing multiple phone lines and visitor check-in.

  • Handle sensitive and/or confidential documents and information.

  • Train new employees on policies and procedures.

  • Communicate with manager and client on job or deadline issues.


Job Requirements :

  • High school diploma or equivalent.

  • Minimum of two years office service experience, preferably in a legal, banking or large corporate environment.

  • Understanding of postal equipment, including standard shipping software.

  • Awareness of postal rules, with the ability to explain relevant regulations to clients.

  • Knowledge of reprographics equipment, including various models for color and black/white copies.

  • Experience binding, collating, cutting and assembling reprographics jobs.

  • Demonstrated hospitality and reception experience.

  • Ability to work in a fast-paced team environment.

  • Attention to detail with emphasis on accuracy and quality.

  • Ability to prioritize work to balance multiple projects and deadlines.

  • Excellent verbal and written communication skills.

  • Exceptional customer service skills.

  • Basic computer skills required.

  • must be able to lift up to 50 lbs. on a regular basis.

  • Must be able to work standing up all or most of the time.

Williams Lea offers an exciting and supportive business environment. We develop our people and reward their contribution. We work with openness and integrity. We are an equal opportunity employer. We maintain a drug-free workplace and perform preemployment substance abuse testing.

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Williams Lea is an Equal Opportunity Employer.


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