Wednesday, October 2, 2013

Senior Administrative Assistant Job

Johnson & Johnson companies are equal opportunity employers.

Senior Administrative Assistant-6101130414


The J&J Innovation Centers are recruiting for a Senior Administrative Assistant, located in Menlo Park, CA.

The Johnson & Johnson California Innovation Center's goal is to advance transformative healthcare solutions that deliver value and improve people's lives around the world. We accomplish this by catalyzing new science and technology through collaboration and exchange of ideas.

As a small and focused team, each person working at the Innovation Center plays a key role in helping us achieve our mission. Our assistants are of critical importance as they are often our face to the community, help ensure that the office is running smoothly and ensure that other team members can address their areas of expertise. Our assistants also help establish and support the Innovation Center culture.

In order to support our mission, we expect the assistants to:

Present a welcoming, professional and responsive face to external community members (innovators/entrepreneurs/venture capitalists) and other guests;

Help establish and maintain a positive, high-energy and fun working environment; and

Foster a proactive “can do” culture of shared responsibility where team members collaborate to solve problems.

KEY Expectations: In addition to the above, each assistant will have three sets of responsibilities:

Core Team Support consists of those activities you perform on a day-to-day basis for those team members you are assigned to support. You are expected to meet regularly with supported team members to determine preferences and to check in on how you are meeting expectations. Responsibilities include, but are not limited to: Outlook scheduling and management, welcoming external participants, IT problem management, expense management, travel arrangements, contacts management, and backup of other assistants on the core team as needed.

Office Management. Our assistants are responsible, as a team, for managing all aspects of our office space. This includes ensuring all supplies and systems are in order and scheduling and managing certain recurring Innovation Center Activities.

Other. Certain other value-adding activities may be requested based on time and/or interest.

In order to be successful, the Senior Administrative Assistant will need to communicate with the team members they support to determine key priorities and deadlines. It is expected that every day, the EA will have more to do than he/she has the time for and the successful assistant will prioritize and clearly communicate when he/she expects to be able to complete items. The title of requesting person does not necessarily determine priority.


A minimum of a High School diploma or equivalent is required. A minimum of 5 years administrative experience is required. Experience supporting multiple team members is critical. Excellent verbal and writing skills are required. Competency in working with Microsoft office programs (Word, Excel, PowerPoint, and Outlook) is required. Proficiency in Johnson & Johnson or similar systems such as CTO (Travel), EXRS/GXRS (expense reporting), Web Conferencing (Live Meeting) and Ariba are preferred, but not required. This position requires a demonstrated team player with a record of proactively taking initiative as appropriate. Must be able to handle confidential matters; requires discretion with flexibility in responding to shifting priorities and interruptions with a professional outlook. Candidate must present in a very detail-oriented and well organized manner. Candidate must be able to work independently and under minimal supervision.

Primary Location:North America-United States-California-Menlo Park

Organization: Johnson & Johnson Finance Corp. (6075)

Job: Administration

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