Office Clerk/Receptionist

Office Clerk:

SUMMARY:

Responsible for performing clerical and administrative duties in an office setting. Assists executive assistants and secretaries by sorting mail, filing, answering phones, greeting clients, scheduling meetings, and restocking supplies.

PRIMARY RESPONSIBILITIES:

Answer phones and greet clients warmly.

Assist in filing duties.

Perform basic bookkeeping duties.

Compile financial records.

Perform stenography and dictation.

Reroute calls to appropriate people.

Answer inquiries about company.

Help organize office activities.

Prepare coffee or get water for staff.

Insert bills in envelopes and mail.

Hang up company policies around the office.

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.

Retrieve files for personnel.

Take and deliver messages.

Sort and distribute incoming mail.

Fix malfunctioning office equipment.

Count or measure mail.

Handle travel arrangements and expense reports for staff.

Schedule meetings and conference rooms.

CAll IT for computer assistance.

Post work schedules.

Perform data entry.

Prepare payroll checks.

Restock supply closet with printing paper, ink, pens, paper clips, staplers, files and folders, and correction fluid.

Receptionist Job:

SUMMARY:

Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives.

PRIMARY RESPONSIBILITIES:

Answer phones and operate a switchboard.

Route calls to specific people.

Answer inquiries about company.

Greet visitors warmly and make sure they are comfortable.

Call persons waiting for visitor and book them a room to meet in.

Schedule meetings and conference rooms.

Make coffee and set out food.

Ensure reception area is tidy.

Coordinate mail flow in and out of office.

Coordinate office activities.

Handle phone calls from people calling in sick.

Gather personal and insurance information.

Hand out employee applications.

Arrange appointments.

Cash out people when necessary.

Validate parking tickets.

Give visitors badges and direct them to where they can sign in.

Issue parking passes.

Send email and faxes.

Collect and distribute parcels and other mail.

Perform basic bookkeeping, filing, and clerical duties.

Prepare travel vouchers.

Take and relay messages.

Update appointment calendars.

Schedule follow-up appointments.

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