This position is responsible for maintaining the employee's profile in the Time System based on information received from PeopleSoft and forms received from the Time Approvers, Managers and the Time technical team. This results in employee's getting paid accurately and on time. The Time System Coordinators also communicates information regarding new processes and pay practices that have a direct impact on how employee's are paid and a direct impact to the Approvers of what they need to know in order to be more efficient at their jobs as it relates to Time. They are responsible for creating newsletters, tips of the month and chairing Q & A sessions to answer any payroll processing questions.
Responsibilities:
- Serves as the primary facility contact and administrator for the Time System
- Coordinates all local quality control of the Time System
- Process new hires status changes for Time Approvers
- Works daily reports
- Creates and responds to cases in PeopleSoft - Has a working knowledge on how to access various fields within the system
- Coordinates all training activities for the implementation and use of the Time System for Directors, Managers, and Timekeepers
- Communicates processes and procedures of newly established pay practices to all pertinent personnel
- Follows and conducts audit processes, working Regional/NPS reports
- Provides analytical research and program development for the system, as well as to quality assure its daily operation
- Reviews internal system controls to ensure pay practices are accurately applied and comply with pay practices standards and union agreements as established by Labor Relations
- Develops an operational and technical expertise of the Time System
- Attends monthly Time meeting
- Creates and reviews Remedy cases that are assigned and follow up with manager or approver for proper documentation
Time System Coordinator Qualifications (required unless noted otherwise):
- Although the focus is mainly on payroll functions, a keen understanding of all accounting practices is necessary for this administrative position
- Accuracy and attention to detail are required
- Experience Level: minimum of 3+ years of direct relevant experience
- Knowledge of payroll systems, knowledge of union/pay practice contract language, public speaking experience, customer service experience
- Top 3 skills needed to succeed in this position: organizational skills, quick learner, and excellent communication skills
- Top 3 personality characteristics: Positive/upbeat, professional, confident
- Educational Requirements: BA or work related experience in timekeeping field
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