Administrative File Clerk

Position Overview

The General File Clerk will be responsible for the maintenance and good order of customer files and for providing general support to the front office staff at the direction of the Office Manager.

Responsibilities:

Update files with new documents and create new and replacement documents as necessary

Respond to inquires regarding records and files

Locate and retrieve information from files in response to request from authorized personnel

Perform periodic audits of documents or files in order to ensure correct placement, legibility and proper condition

Place documents and files into storage receptacles, such as file cabinets, boxes, bins or drawers according to classification and identification information

Scan or read incoming documents in order to determine how and where they should be filed

Sort or classify information according to guidelines such as content, purpose, chronological, alphabetical or numerical order

Gather documents to be filed from departments and associates

Perform general office duties such as typing, operating office machines and sorting mail

Requirements:

High school diploma or equivalent

Strong communication and organizational abilities

Experience handling a high volume of paperwork

Must be highly organized and have excellent follow-up skills

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