Thursday, November 7, 2013

Executive Assistant

This company is seeking a highly skilled, bright, energetic and resourceful Executive Assistant to support senior executives.

In this role you will support senior executives, partnering with the existing team of Executive Assistants to offer end to end support for their team. This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The right candidate will have a strong sense of ownership and bias for action, be customer-service oriented and the ability to meet tight deadlines. Having great organization skills and the ability to switch gears at a moment’s notice will ensure success. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.

Key to the position is the ability to handle calendar and administrative support for multiple executives, keeping them organized, prioritized and on time.

Executive Assistant Responsibilities include:

Effectively and proactively support up to 3 senior executives

Calendar and email management

Coordinating global schedules and making necessary arrangements for meetings and conference calls

Organizing, prioritizing and appropriately handling time-sensitive, confidential information and ensuring action/attention required is addressed

Large event coordination (including organization wide all hands, off-sites and morale events)

Scheduling and coordinating travel arrangements, both domestic and international

Document editing and proofing

PowerPoint creation

Expense Reimbursement

Project/program management (i.e., business planning, people reviews)

Basic Executive Assistant Qualifications:

Minimum of five years of experience providing Executive level support in a fast-paced environment

Advanced knowledge/experience with Office, Excel, Outlook and SharePoint

Strong ownership, communication and partnering skills

Desire to with others and take on ambiguous tasks

Bachelor’s degree

Preferred Executive Assistant Qualifications:

Prior experience in a fast-paced, high-tech company

Previous project management experience

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